NHAA, Inc. Governance
Standard Operating Procedures.
The resource manual for officers and committee chairs at the national, region and chapter levels. It puts the Bylaws into practice: who does what, how we meet, how we manage funds and how chapters stay in good standing.
Quick Reference
The pages leaders use most.
Common tasks for chapter and region officers. Choose one to open the manual at that page.
Why this manual exists
To give every officer the same playbook, so leadership changes go smoothly and good practice carries from one term to the next. It replaces the former Care and Feeding Manual and follows the NHAA, Inc. Bylaws.
- Start a new chapterNew Chapter Proposal Packetp. 80
- Keep a chapter in good standingResponsibilities and guidelines for chaptersp. 73
- Reactivate a chapterReactivation stepsp. 76
- Restore a chapter’s EINIRS reinstatement proceduresp. 77
- Request a checkCheck request, returned check and funds formsp. 69
- File the annual financial reportFiscal managementp. 67
- Nominate an alumnus for an awardAward categories, timeline and formsp. 99
- Run an electionElection schedule and nomination formsp. 118
- Install new officersInstallation ceremony scriptp. 44
- Write chapter bylawsNHAA, Inc. bylaws templatep. 124
Using a form? The forms in the manual are reference copies from the 2022 edition. Check with your region or the national office for the current version before you submit one.
Contents
The manual in twelve parts.
From the national board to the local chapter, with the history, protocol and forms that keep the Association running.
Read the BylawsHow we are organized
- 01pp. 6–7
Governance Policy
Mission statement, objectives, and why chapters, regions and the national body are organized as they are.
- 02pp. 8–24
National Organization & Management
Organizational chart, national and appointed officers and their duties, elections and terms, the Board of Directors, Executive Committee, councils, and standing and special committees.
- 03pp. 25–30
Regional Organization & Management
Regional officers and their duties, term and succession, qualifications, and regional committees.
- 04pp. 31–36
Chapter Organization & Management
Chapter officers and their duties, term and succession, qualifications, and chapter committees.
Traditions and conduct
- 05pp. 37–48
History & Traditions
The Association’s history since 1877, past national presidents, the Alma Mater, alumni services, the installation ceremony, the memorial service and the Code of Ethics.
- 06pp. 49–60
Protocol & Meetings
Protocol committees, biennial convention planning, order of rank, introducing the dais, the General Assembly and parliamentary procedure.
Running a chapter
- 07pp. 61–71
Fiscal Management
Internal controls, the fiscal policy acknowledgment, the annual financial report, and the check request, returned check and submission of funds forms.
- 08pp. 72–97
Chapter Standing & Best Practices
Chapter responsibilities, staying active, reactivation, EIN reinstatement, the new chapter proposal packet, the chapter profile form and best practices for officers.
Programs and forms
- 09pp. 98–109
Awards
Award categories and criteria, the awards timeline, nomination forms and rating sheets.
- 10pp. 110–116
Scholarships & Student Aid
The National Alumni Endowed Scholarship application and rubric, and the Emergency Student Fund application.
- 11pp. 117–122
Elections
The election process schedule, nominations form, nominee agreement, and biographical sketch and vision statement.
- 12pp. 123–131
Templates
A bylaws template for regions and chapters, and the biennial convention proposal.
Read Online
The full manual.
The manual is a 131-page PDF. Tap Open the PDF above to read it on your phone, or use the Quick Reference to jump to a page.